Volunteer Confidentitiality Agreement (South Huron Minor Hockey)

PrintVolunteer Confidentitiality Agreement

South Huron Minor Hockey Association (SHMHA)

SHMHA Volunteer Confidentiality Agreement Version 3.docx

Volunteer Definition:  Any individual providing a service at no cost to assist in delivering a program (the operation of minor hockey in the municipality) on a more than one-time basis.

As a volunteer of this organization, I understand that I must maintain the privacy and confidentiality of any and all participant information.  I recognize the value and sensitivity of confidential information and understand that it is protected by law (Federal Privacy Act, Personal Information Protection and Electronic Documents Act (PIPEDA)) as examples.  I agree to maintain standards of confidentiality as it is required of my role as a volunteer in providing services for SHMHA.

I agree to keep all participant information confidential for an indefinite period of time even after I am no longer volunteering with this organization.  This is the most important area for all volunteers to remember.  In general, the same policies apply to volunteers as do to paid staff.

That there may be times that a participant may share information with you that is personal and confidential.  Your relationship with that participant and their personal affairs is privileged and confidential information.
Only talk in generalities about the participant or the issue and do not talk about personal lives, names, where they live, who they are, etc.
While in camera, we talk about sensitive issues pertaining to SHMHA and its members and matters discussed in camera are not for public disclosure.

I agree to follow the above rules of confidentiality and I understand that my failure to do so will result in my immediate dismissal as a volunteer.

VOLUNTEER NAME:  __________________________________________________________________________

VOLUNTEER ADDRESS:  ________________________________________________________________________

VOLUNTEER TELEPHONE:  ______________________________________________________________________

VOLUNTEER SIGNATURE: ______________________________________________________________________

VOLUNTEER TASK/DUTY: ______________________________________________________________________

WITNESS NAME & SIGNATURE:  _________________________________________________________________

DATED the __________ day of ____________________, 20_____ at ___________________________________