Constitution (South Huron Minor Hockey)

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SOUTH HURON MINOR HOCKEY ASSOCIATION

INCORPORATED CONSTITUTION & BY-LAWS

OFFICERS

Chairperson

Past Chairperson

1st. Vice- Chair

2nd. Vice-Chair – Boys

2nd. Vice-Chair - Girls

Treasurer

Secretary


Directors

1. Director of Registration – Boys

2. Director of Registration – Girls

3. Shamrock League Rep.

4. Lambton Middlesex Legue Rep

5. OMHA Rep

6. OWHA Rep

7. WOGHL Rep

8. Lower Lakes Rep


Associate Directors (minimum 6 positions)

Director of Tournaments

Director of Volunteers

Director of Sponsorship

Director of Equipment

VSS Director

Photography Co-ordinator

Policy and Procedure

Web Master

Tyke Convenor

Tax receipts


Officers and Past President will be elected for two year terms and allowed to serve eight consecutive years in any one position.

Directors will stand for election as numbered, with odd numbers in odd years and even numbers in even years or as positions become vacant.

Mission Statement

At South Huron Minor Hockey Association we are dedicated

to developing each athlete to his/her full potential

in a secure, stimulating and enjoyable environment.

Goals

 to promote, govern and improve organized amateur hockey from Pre-tyke through

Juvenile for children as a division of the OMHA and OWHA by authority of the

Canadian Hockey Association

 to promote a sense of community among the players, families, sponsors and fans

 to maintain and increase interest in the game of hockey

 to foster the development of the players both athletically and socially through fair

play

 to have and exercise a general care, supervision and direction over the playing

interest of its players and teams

 to provide an environment which enhances self-concept and promotes positive selfesteem

within each player

 it is not the intent of this organization to make a profit but to operate and maintain a

feasible capital to operate and meet aforementioned goals

Article 1.

(a) This organization shall be known as the South Huron Minor Hockey

Association Inc.

(b) This Constitution of South Huron Minor Hockey Association shall not be

altered except at an Annual General Meeting (AGM) or Special General

Meeting called at the discretion of the Executive and notice of the

proposed alteration shall be given to the Secretary at least two weeks

before the day of the meeting and he/she shall notify the Executive of

the proposed changes. An amendment to this Constitution shall be made

only at an AGM or Special Meeting and by two-thirds majority of the

members voting thereon.

Article 2.

(a) Voting membership in S.H.M.H.A. shall be open to the officers and members

of the Executive Committee, players 19 years of age and over, parents and/or

guardians of players in good standing with our Association. Each member

will be entitled to one vote each at the AGM

(b) Life Members of both previously separate organizations of STMH and EMHA

(c) Honorary Members

(d) Board of Directors

(e) Other elected and appointed officials

By-Laws

By-Law

The by-laws of the Association shall be the working rules of the

Executive Committee and can be amended by a majority vote of the

membership.

By-Law 1.

(a) The Executive shall consist of Chairperson, Past Chairperson, 2 Vice- Chairs,

Treasurer, Registrar, Secretary, Shamrock League Rep., L/M League Rep., W.H.L

Rep., and a minimum 6 Directors.

(b) A quorum shall consist of 9 members.

(c) The Executive shall appoint all Honorary Members and Committee Chairs.

(d) The Executive shall have control of the affairs S.H.M.H.A. Inc. and shall have

power to fill any vacancy which may occur in its numbers and to amend or

alter the regulations of the association and of any house league or

championship competition.

(e) The executive shall have power to suspend or discipline any coach, manager,

player, trainer, referee or other official connected with the Association.

(f) An executive member missing three meetings in a row will be contacted as to

his/her intentions.

By-Law 2. Specific Duties of Officers & Officials

Specific Duties of Officers & Officials

Chairperson:

The Chairperson, within the jurisdiction of S.H.M.H.A., shall have all

the powers of the Chairperson of the Association and, without limiting

the generality of the foregoing, shall have the powers to:

(a) Call and preside at all meetings.

(b) Sign as a signing officer for the Association.

(c) Exercise the powers of the Executive in case of emergency.

(d) Suspend club teams or players, subject to ratification at the next executive

meeting.

(e) Sit on all Committees as an ex-offico voting member.

Past Chairperson:

The Past Chairperson will assist the Executive as a consultant on issues of the

S.H.M.H.A.. This position is filled by the past chairperson. He/she will act

as a liason between SHMHA executive and any team advancing in the

OMHA playdowns.

Vice-Chair: 1st

In the absence of the Chairperson or in the event of his/her inability to

act, the Vice-chairs shall have and exercise all the powers of the

chairperson and shall at all times be an ex-offico voting member of all

committees. He or she shall be one of the four signing officers for the

S.H.M.H.A.

(a) He/she shall be the official liaison between the S.H.M.H.A. Inc. and all

teams.

(b) He/she shall be the official liaison between S.H.M.H.A. Inc. and the Jr.

Development League Team.

(c) He/she shall be the official Chair of the S.H.M.H.A. Inc. Coaches Committee.

(d) Member of the coaches committee.

Vice-Chair: 2nd

In the absence of the Chairperson and the 1st Vice-Chair or in the event

of their inability to act, the 2nd Vice-Chair shall have and exercise all the

powers of the Chairperson. He or she shall be one of the four signing officers for

the S.H.M.H.A.

(e) He/she shall be responsible for receiving and certifying all players’

certificates and team rosters on behalf of S.H.M.H.A. Inc.

(f) He/she shall be the official chair of the SHMHA Discipline Committee and

will present a written report fro all SHMHA meetings.

(g) He/she shall provide official Team Rosters to the Treasurer and Registrar by

October 15 of each hockey season to enable cross-referencing of Registered

players vs. actual players.

(h) Member of the coaches committee

Treasurer:

(a) The Treasurer shall keep a record of all moneys received and disbursed,

shall deposit all moneys in the Bank, shall make all disbursements by

cheque.

(b) Shall present at each annual meeting, a report of the year's operation.

(c) Shall present mini reports at the request of the Chairperson.

(d) Shall serve on the budget committee.

(e) Shall be one of the four signing officers for the Association.

(f) Shall have the books reviewed annually by a committee appointed by the

Executive.

Secretary:

The Secretary shall perform all general secretarial duties and attend all

meetings.

(i) He/she shall report to the Executive on such matters that they so direct

and all other matters he/she feels to be of importance.

(j) He/she shall publish the notice of the Annual Meeting at least three weeks

before the meeting.

(k) He/she shall notify the Executive and other Hockey personnel of the time,

location and date of meetings. He/she shall be the recording secretary for all

subcommittees of the SHMHA.

(l) He/she shall be the official chair of the SHMHA Nominating Committee.

Shamrock League Rep.

(a) He/she shall be the liaison between S.H.M.H.A. and the Shamrock

League and the Ontario Minor Hockey Association.

(b) He/she shall attend all Shamrock League meetings.

(c) He/she shall be responsible for all Shamrock league and O.M.H.A.

trophies and plaques in S.H.M.H.A. possession.

(m) He/she shall approve all schedules, exhibition and tournament

games.

(n) Member of the coaches committee.

Lambton/Middlesex League Rep.

(a) He/she shall be the liaison between S.H.M.H.A and the L/M League

(b) He/she shall attend all L/M League meetings.

(c) He/she shall be responsible for all L/M league trophies and plaques in

S.H.M.H.A. possession.

(o) He/she shall approve all schedules, exhibition and tournament games.

(p) Member of the coaches committee.

Women's Hockey League Rep.

(a) He/she shall be the liaison between S.H.M.H.A. and the Ontario

Women's Hockey League.

(b) He/she shall attend all Women's Hockey League meetings.

(c) He/she shall be responsible for all Women's Hockey League trophies and

plaques in S.H.M.H.A. possession.

(q) He/she shall approve all schedules, exhibition and tournament games.

(r) Member of the coaches committee.

Registrar:

He/she shall look after all player registrations for S.H.M.H.A. to insure

that all information and payments are received. He/she shall report a

total registration to the Coaches committee and executive in a timely

manner so that appropriate numbers of teams can be formed.

Directors:

Directors 1 through 9 will sit as Chairs for the following: Equipment

Manager, Fundraising Chair, Tournament Committee Chair,

Hockey School Chair, Hockey Parents Chair, Alt Shamrock League Rep,

Alt L/M League Rep and Alt W.H.L. Rep., Web –site Administrator. These

appointments will be made by the Executive.

By-Law 3.

(a) The annual Meeting of S.H.M.H.A. shall be held prior to April 30 in

every calendar year.

(b) All meetings of the Executive shall be at the call of the Chairperson,

except as outlined under item C below.

(c) At the request of three Executive members, the Chairperson shall call a

special meeting. No subject shall be discussed or considered at any special

meeting, except that specified in the notice.

(d) Changes or amendments to the Constitution may be made only at the AGM

or Special Meeting (see Art. 1) by a two-thirds vote of members present and

voting.

(e) The Executive shall appoint coaches, managers and other team or league

officials. Those appointments to be for one playing season only.

(f) Each team to have approval to attend O.M.H.A. approved tournaments.

Maximum to be set by the Executive.

(g) No change in league affiliation may be made without approval of the

general membership.

By-Law 4. Voting

(a) The following shall be eligible to vote at the Annual Meeting

(1) All members

(2) Life members and honorary members

(3) Past Chairperson

(4) Executive Officers

(5) Committee Members

(6) Appointed Chairs

(7) Coaches and managers of each team.

(b) There shall be no proxy votes.

(c) No person shall have more than one vote.

Nominations:

(a) Each member shall have the privilege of nominating a representative for

each elected office of S.H.M.H.A. Inc. Subject to the following

provisions:

(1) A Nomination shall not be accepted for the office of

Chairperson who has not served on the Executive prior to

his/her nomination.

(2) A Nomination shall not be accepted for office of Vice-

Chair who has not served on the Executive or as a

convener, or a committee prior to his/her nomination.

(3) All nominations are to be handled by a committee.

Those to be elected to Executive: Chairperson

Past - Chairperson

1st Vice-Chair

2nd Vice-Chair

Treasurer

Registrar

Secretary

Shamrock League Rep.

L/M League Rep.

Women's Hockey League Rep.

Directors (minimum 6 positions)

(4) All Executive positions are for a 1 year term

(5) Members may not hold the same Executive position for greater than 2

consecutive terms, unless a suitable candidate cannot be found.

Members are eligible to hold a different office at the conclusion of 2

consecutive terms.

By-Law 5.

LIFE MEMBERSHIP is the highest honor that can be bestowed by

S.H.M.H.A. and it is awarded only for very distinctive service to

S.H.M.H.A. Life members shall be elected at the Annual Meeting of

S.H.M.H.A. by a two-thirds majority of the members voting thereon. A

life member shall have full voting rights at all regular and annual

meetings.

SOUTH HURON MINOR HOCKEY ASSOCIATION

INCORPORATED CONSTITUTION & BY-LAWS

OFFICERS

Chairperson

Past Chairperson

1st. Vice- Chair

2nd. Vice-Chair – Boys

2nd. Vice-Chair - Girls

Treasurer

Secretary

 

Directors

1. Director of Registration – Boys

2. Director of Registration – Girls

3. Shamrock League Rep.

4. Lambton Middlesex Legue Rep

5. OMHA Rep

6. OWHA Rep

7. WOGHL Rep

8. Lower Lakes Rep

 

Associate Directors (minimum 6 positions)

Director of Tournaments

Director of Volunteers

Director of Sponsorship

Director of Equipment

VSS Director

Photography Co-ordinator

Policy and Procedure

Web Master

Tyke Convenor

Tax receipts 

 

Officers and Past President will be elected for two year terms and allowed to serve eight consecutive years in any one position.

Directors will stand for election as numbered, with odd numbers in odd years and even numbers in even years or as positions become vacant.

Printed from southhuronminorhockey.ca on Wednesday, December 12, 2018 at 3:02 PM